Download these 28 Free Sample Thank You Letters (MS Word and PDFs) help you in writing your own Thank You Letter to your friend or relative.
Thank You Letter should be simple. As the name suggests, it is just appreciating the good that was previously received. However, like any other official document, a Thank You Letter needs to have a clearly spell out procedures and outlook. It must be precisely laid out to achieve the purpose of the letter.
One very fascinating thing about a Thank You Letter is that you can get creative with it. For instance, a Thank You Letter can be written for an expected favor putting you in a good position to bag the favor eventually. Also, it can be used to appreciate customer’s patronage, people’s turn-out at an event, and many more. The art of writing a great Thank You Letter can be divided over time but the following tips can put you on the start.
Thank You Letter Format
A Thank You Letter should be simple and precise. It should directly address the purpose for which the letter is written. Secondly, a good Thank You Letter should be sent timely. There is something awkward receiving a Thank You Letter six weeks after attending a friend’s wedding. Or, how would you feel receiving a Thank You mail two years after patronizing a local store?
Also, a Thank You Letter should be, as much as possible, personalized for the receiver. This gives him/her a huge sense of worth before you. Otherwise it is particularly taken for granted as the internet and IT enabled multiple and bulk messages.
Be careful and detailed while writing this letter. Sometimes, Thank You messages can easily ignore peculiarity and people’s individuality in an attempt to reach a large audience. Avoid too fancy languages in a bulk Thank You mail as it might offend a couple of the receivers. Ensure personal religious view does not cloud the message except it particularly addressed to people of same religion.
Keep the content professional. Most Thank You Letters aren’t written to friends and relatives. Indeed, they are mostly official document written to address clients, business partners and customers.
Example of Thank You Letter Content
“We want to use this opportunity to say thank you for trusting us to professionally brand your wedding venue last week.
We believe you are pleased with our services and we are sure to even do better when you have your next outdoor ceremony as we get to understand your preferences better. You are now considered a stakeholder with (company name) and your next work with us will attract 5% discount.
We will, however, love to have a feedback from you in order to know what you love most and least about our service. This will further give us better views of your preferences and ensure you receive the best from us for your next program.
Once again, thanks for your patronage. We look forward to working with you again.”
It is more professional and personalized to send Thank You Letter to individual customers after they make purchases. Sending a bulk message may not achieve much attention to win your purpose. Also, contacts that the clients can easily reach for further discussion and complaints should also be provided in the letter.
Sample Thank You Letters – MS Word
Here is preview of a Free Sample Thank You Letter using MS Word Format.
Sample Thank You Letters – PDFs
Here is preview of a Free Sample Thank You Letter created as a PDF File. (Source: LiveCareer.com)