Download these 48 Free Employee Complaint Form Templates in MS Word and PDF Format to assist in preparing and printing your own Employee Complaint Form ASAP.
When you are working in a large group of people, it is quite natural that you will not get along with some of them or some of those employees will not feel comfortable due to some habit that you have. These are very common problems that HR departments and company employees deal with on daily basis. Some of these complaints are very simple i.e. one employee doesn’t like the smell of perfume of another employee while there can be more serious issues i.e. sexual harassment. Due to legal issues that might be involved with employment policies, employers and HR managers are asked to develop an employee complaint form. This form is given to the employee when he or she has a complaint and it is kept in permanent record even if the complaint is resolved.
Employee Complaint Investigation Form:
If you work in an office, you can understand it better that there is no such thing as a perfect work environment. When there are multiple employees working under one roof, there will be some issues and fights in between them. Dealing with employee complaints is a very common practice for HR department and company owners. The more important thing here is to create an effective procedure to handle these complaints so not only that each complaint is documented properly for future use but it is handled more professionally so the same issue doesn’t rise again in the future. As an employee, you will be asked to use an employee complaint form when you talk with your HOD or HR department and tell them about some problem you have with your coworker. On the other hand, if you own the company, it is in your interest to ask employees to use complaint form if they have grievance against each other. This way, you will get full details if there was some incident in the workplace.
Key Elements on an Employee Complaint Form:
If you have created such forms in the past, preparing an employee complaint form wouldn’t be a problem for you. But, in case you are new to it, it’s important that you do your research first because after all, this is a very important form and it portrays how serious you take your employees’ complaints and grievances.
Employee’s Complete Details:
The complaint form should start with full details of the employee. It doesn’t matter if the complaint form is for public record or will be confidential; it should mention all the information regarding the employee who has a complaint. This part should be brief and it should include employee’s full name, his designation in the company, the department where he works, duration of his appointment, date on which the complaint is being filed, and understanding of his HOD that this is in fact a valid complaint form and it should be taken seriously.
Complete Details of Accused:
Another important part of the employee complaint form is the portion where 2nd party is mentioned. If an employee has some complaint against another employee, mentioning his name is not enough but the complaint form should include full details of the accused person. This includes his full name, designation, the department that he works in, and name of his HOD.
Details of the Actual Complaint:
Now this is the body of the employee complaint form. This is the part where the employee explains what actually happened if the complaint is about an incident or why he has some complaint against another employee. Keep in mind that if there was an incident, it might take some space to cover all the details which means the complaint form should has enough space to fully explain all factors of the complaint.
Statement from Witnesses if Applicable:
Although it’s not standard but, sometimes when there is an incident or if an employee has complaint against another employee, there are some other employees involved as well. For instance, there was a fight between two employees and clearly one of them was out of line and other workers saw this happening as well. This means when the employee files a complaint, if he can find witnesses to vouch for him, he should be allowed to add their initial statements in the complaint form.
Free Employee Complaint Form Templates
Please review and download following Employee Complaint Form Templates to understand a Professional Employee Complaint Form and then prepare your own for official purposes.
Download link for this Complaint Form 01.
Employee Harassment Complaint Form
Here is another useful Employee Complaint Form in MS Word format to help you out.
Download this Employee Complaint Form 02 by clicking on the link bellow.
Here is another useful Complaint Form for Employees. It contains several predefined complaint points to be made or selected based upon your complaint.
Download link for this Employee Complaint Form 03.
Here is a short but very effectively Employee Complaint or Concern Form to quickly report a problem or an issue without going into further details. In such cases, details can be unfold during investigation and later stages of complaint process.
Download this Employee Complaint Form 04
Download this Employee Complaint Form 05,
If you wish to remain completely anonymous, you can fill up following form and leave the first section empty. In case you choose so, remember that State Survey Agency will not be able to contact you to obtain more specific information regarding your complaint. So choose your options very carefully,
Here is download link for this Employee Complaint Form 06.
Please review following Employment Standards Formal Complaint Form that includes all necessary elements required by anyone to file a complaint officially.
Download this wonderful Formal Complaint Form.
Complainant Complaint Form for Employees
Here is one such Complainant Complaint Form for Employees that can enable you to quickly report a problem of malfunctioning to senior management. This particular form is very useful if your complaint is regarding a business process of function which is not in affect as it should be.
Download link for this Employee Complaint Form 08.
Following is an Employee Complaint Form issued by Department of Veterans Affairs to facilitate their staff member while they find a problem in the system.
Download this wonderful Employee Complaint Form 09.
Another general purpose Complaint Form that can be used for Employee Complaint in an office or Govt. Department. You can find plenty of space in this form to write down your problem in your own words.