Download these 10 Free Employee Complaint Form Templates in MS Word Format to assist in preparing and printing your own Employee Complaint Form ASAP.
When you are working with a large group of people, it is quite natural that you will not get along with some of them or some of those employees will not feel comfortable due to some habit that you have. These are very common problems that HR departments and company employees deal with daily. Some of these complaints are very simple, i.e. one employee doesn’t like the smell of perfume of another employee. There can be more serious issues, i.e. sexual harassment. Due to legal issues that might be involved with employment policies, employers and HR managers are asked to develop an employee complaint form. This form is given to the employee when he or she has a complaint and it is kept on a permanent record, even if the complaint is resolved.
Employee Complaint Investigation Form:
If you work in an office, you can understand better that there is no such thing as a perfect work environment. When multiple employees are working under one roof, there will be some issues and fights between them. Dealing with employee complaints is a very common practice for HR departments and company owners. The more important thing here is to create an effective procedure to handle these complaints. So not only that each complaint documented properly for future use, but it is handled more professionally. So the same issue doesn’t arise again in the future.
As an employee, you will be asked to use an employee complaint form when you talk with your HOD or HR department. Tell them about some problems you have with your coworker. On the other hand, if you own the company, it is in your interest to ask employees to use a complaint form if they have grievances against each other. This way, you will get full details if there is some incident in the workplace.
Free Employee Complaint Form Templates:
Key Elements on an Employee Complaint Form:
If you have created such forms in the past, preparing an employee complaint form wouldn’t be a problem for you. But, in case you are new to it, you must do your research first because, after all, this is a very important form. It portrays how seriously you take your employees’ complaints and grievances.
Employee’s Complete Details:
The complaint form should start with full details of the employee. It doesn’t matter if the complaint form is for a public record or will be confidential; it should mention all the information regarding the employee who has a complaint. This part should be brief and it should include the employee’s full name, his designation in the company, the department where he works, the duration of his appointment, the date on which the complaint is being filed, and his understanding of his HOD that this is a valid complaint form and it should be taken seriously.
Complete Details of Accused:
Another important part of the employee complaint form is the portion where the 2nd party is mentioned. If an employee has some complaint against another employee, mentioning his name is not enough, but the complaint form should include full details of the accused person. This includes his full name, designation, the department that he works in, and the name of his HOD.
Details of the Actual Complaint:
Now, this is the body of the employee complaint form. This is the part where the employee explains what happened if the complaint is about an incident or why he has some complaint against another employee. Keep in mind that if there was an incident, it might take some space to cover all the details which means the complaint form should have enough space to fully explain all factors of the complaint.
Statement from Witnesses if Applicable:
Although it’s not standard, sometimes when there is an incident or if an employee has a complaint against another employee, there are some other employees involved as well. For instance, there was a fight between two employees, and one of them was out of line and the other workers saw this happening as well. This means when the employee files a complaint if he can find witnesses to vouch for him, he should be allowed to add their initial statements to the complaint form.
You can easily create an employee complaint form with the help of a pre-formatted template. There are many templates available on the internet that anyone can use. But it is very necessary to select the right template. The right template provides you the facility to edit and customize its content according to your requirements. To help you out, we have posted some free and high-quality em, employee complaint form templates below. All of these templates are easily editable and customizable. It means you can make changes to them according to your wishes. All of these templates are created by keeping the needs of the users in mind. So just download our template and create an employee complaint form in a matter of minutes. There is a download button available below each template so you can easily download them with just a single click.